Meeting Spaces Meeting Spaces

Re-imagine your meeting experience with Meeting Spaces

Smoother and more inclusive meeting experience through intelligent devices that ease your hybrid working model and give everyone a voice
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Employees now work in twice as many teams as they did five years ago, while employees spend up to 50% more time collaborating with others. To succeed in the new hybrid world, businesses need agile, flexible and secure solutions to make modern working simple.

Our meeting solution puts your business and your people at the core to ensure a smoother and more inclusive experience through intelligent devices that ease your hybrid working model and give everyone a voice. In a recent Microsoft study, 73% of employees wanted flexible remote work options to stay post-pandemic, but 67% wanted more in-person work or collaboration.*

*Microsoft WorkTrend Index, 2021

What does Meeting Spaces mean for your business?

Create a smoother meeting experience where people feel included, wherever they are.
Inclusive experience
Empower your team to be engaged from anywhere
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Proactive support
Receive proactive, expert advice on optimising your meeting experience
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Operational and cost efficiency
Get the latest meeting room technology with a single monthly fee
Secure hybrid working
Enable secure hybrid working with a reliable meeting experience
A room for all sizes
Get the room that best fits your team and workplace

Meeting Spaces

Huddle Space
A small meeting room suitable for 4-6 seats
(typically with a screen of up to 55")
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Standard Space
A room size perfect for hybrid meetings with free-range workers of 6-8 seats
(typically with a 55" to 65" single or dual screen)
Conference Space
An optimised meeting room experience for 8-16 seats
(with dual 65" to 85"screens)

Important things to know

  • Pricing is per meeting room per month.
  • Extra charges will apply for additional hardware such as screens, trolleys and wall mounts.
  • A graduated early termination charge will apply for cancellation of the service within the contract term.
  • One NZ and some third-party applications will need access to your Microsoft 365 Tenant.
  • At the end of the initial term, hardware will be decommissioned and returned or upgraded on contract renewal.
  • There may be additional set-up costs for your location.
  • Microsoft productivity licencing is not included in Meeting Spaces, but it can be provided from One NZ for an additional charge.
  • Standard One NZ Business Terms apply.
  • Minimum network requirements and minimum licencing requirements apply as per the Service Description.
Microsoft Solutions Partner for Modern Work

One NZ won Gold in the Modern Work category of the prestigious Microsoft NZ Partners Awards 2021

Microsoft Solution Partner in Modern Work with Specialist Calling for Microsoft Teams represents One NZ’s ability to deliver high-quality solutions using highly qualified and experienced people. A solutions partner for Modern Work means One NZ has demonstrated the capability to help customers boost productivity and make the shift to hybrid work using Microsoft 365.

Talk to our business team to get started

Why One NZ for Meeting Spaces

Microsoft Gold Partner
Represents our ability to deliver high-quality solutions using highly qualified and experienced people.

Coverage around the world
Local expertise, backed by global connections
We have some of New Zealand's best experts on our Microsoft team.

Smart procurement
We can leverage our scale and relationships with global and local suppliers, meaning the latest technology and hybrid solutions for you.

We'll do the rest
Hybrid working partner of choice
We can help you set your business up with the right digital solutions, security and collaboration tools to help your people work seamlessly in this new future of free-range working, all from one partner.

One NZ's other Hybrid Workplace solutions

Combine Meeting Spaces with other complementary intelligent solutions


Does Meeting Spaces include Microsoft licence?

Included in the price for this product is a Microsoft Meeting Room Premium SKU. This licence is used to connect Teams to a device in the room. The licence allows the device to participate in Teams meetings and provides insights for optimising Meetings. Employee Productivity Suite Microsoft licence is not included. Customers will need to purchase this separately, which can be provided from One NZ through the Business Marketplace.

What charges will I see on my bill?

You will see a Monthly Meeting Room Charge. These charges are the monthly charge per meeting room depending on the sizes that you have chosen.

Why are there three different room sizes?

You can mix and match depending on your hybrid work office set-up and what works best for your team. We can also create bespoke solutions to suit any customers, please request a callback.

What is the contract term?

This is a 36-month contract term.

Do we own the equipment?

As this is a service, you are required to decommission and return the equipment or renew at the end of the contract term.

Are there any minimum or maximum numbers?

No, we can flex down to providing one room.

Customer Impacting Events

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